We continue to learn that top Obama administration officials are using personal email accounts to conduct agency affairs, potentially ignoring federal laws that require them to preserve records for future disclosure to Congress and the American public. In recent months, such activity has been documented at the Department of State, the Department of Homeland Security, the Internal Revenue Service, and the Environmental Protection Agency.
Add the Department of Defense (DOD) to that list. According to recent reports, Secretary of Defense Ashton Carter used personal email to conduct government business during his first months at the Pentagon. He did this despite explicit DOD policies prohibiting the use of personal email. And Secretary Carter likely stopped the practice only when the White House Chief of Staff Denis McDonough intervened. While some of these work-related emails have been recovered by DOD and released to the public, it remains unknown just how extensively Secretary Carter used personal email or whether all of the federal records he created and received on his personal devices have been returned to DOD custody.
The Federal Records Act required Secretary Carter to notify the Archivist of the United States as soon as he became aware that his use of personal email was unauthorized and that his work-related emails were not being contemporaneously archived in the Pentagon’s official record keeping systems. He is also required to work with the National Archives and Records Administration (NARA) to make sure all relevant emails are retrieved. If Secretary Carter fails to meet those obligations, the Archivist himself is required to work with the Attorney General to recover any unlawfully removed records and to notify Congress of the same.
Cause of Action Institute’s recent Freedom of Information Act requests (one to DOD, and one to NARA) seek the disclosure of records that will show the public whether these legal obligations under the Federal Records Act were satisfied. The requested records may also shed light on the extent of the involvement of the President’s assistants in this matter. Just as importantly, these requests serve as notices to the DOD and NARA of their obligation to review Secretary Carter’s private email so as to ensure the recovery of any and all correspondence reflecting official DOD business.
Time and again, high-ranking officials in this Administration have evidenced a pattern of using personal email to conduct official business. This prevents Congress and taxpayers from accessing those records, and keeps the public in the dark. That practice must end.